Procurement checklist
Information-Handling Questions for Language Work
Use this checklist to state the controls and evidence your organisation requires. It does not claim that a particular transfer, encryption, storage, access, retention, deletion, monitoring or incident-response control is currently in place.
Requirements are not controls until confirmed
A proposed engagement should record which requirements apply, what evidence is available, any exceptions, and which written terms govern the final process. Do not send sensitive files while those points remain unresolved.
Buyer review areas
Transfer
Which approved channel, authentication and transport requirements apply?
Access
Who may access source, working and delivered files, and how is access approved?
Storage
Where may files be stored, under which encryption and separation requirements?
Retention
What retention period, exceptions, deletion process and evidence are required?
Third parties
May subcontractors be used, and what screening, location and contractual terms apply?
Audit evidence
Which policies, logs, attestations or test evidence must be provided and when?
Incidents
Which notification contacts, thresholds, timing and cooperation duties are required?
Legal requirements
Which jurisdiction, data category, client policy or contract creates the requirement?
Record the answer for the specific engagement
| Requirement | Buyer evidence requested | Arkan response | Written term / owner |
|---|---|---|---|
| Transfer | Specify | Confirm, qualify or decline | Record |
| Access and storage | Specify | Confirm, qualify or decline | Record |
| Retention and deletion | Specify | Confirm, qualify or decline | Record |
| Incident and audit | Specify | Confirm, qualify or decline | Record |
This table is a discussion structure, not a completed control matrix, certification or contractual commitment.
Send the required control questions
Describe the information category and requirements without attaching project data. Each requested control and evidence item remains subject to written confirmation.
Draft the Requirements Email